Join us for this end user essentials course, as we explore the basic features and functionality of the onbase 16 client. You can then reverse the original paper documents in the tray, and select the scan reverse side put reverse of sheets option in that dialog box. This document is a supplement to the onbase help files provided with the system. Below are the most common causes for a scanned document to be too big in size when saved as a pdf file. You can scan both sides of pages even on scanners that do not themselves support twosided scanning. How to rearrange, join, and split pdf pages and documents. Repeat until you have no more pages to scan click the view button to view the multipage pdf file. Canon knowledge base scan multiple documents with the ij. Adding pages to a document the scan more pages option can be used to add pages to an existing document. After the original document scans, you will see the scan complete dialog box. Use the pdf splitter to separate one or more pdfs into multiple documents by simply specifying the number of pages, file size, or toplevel bookmarks. Perceptive software imagenow user getting started guide page 4 of 31 overview imagenow is a content management software system that adapts to your business process.
How documents get into onbase scanning click on the batch scanning icon. You can scan multiple document pages and save them in a single pdf file. I have made sure that the box create a separate file for each scanned page is unchecked. Use the document management project team certified administrators distribution list to contact the cus departmental admins. The builtin optimize documents action has more steps than we need so we will make a. Onbase allows you to take a large pdf file, import it into onbase, and split it up into separate tif files which have better functionality in onbase. In the pop up dialogue box, select the scanner that you want to use.
A list of the onbase folders for your building will appear click on the folder you wish to scan to click ok. The onbase team will help each area select the appropriate interface for their users as part of the project discovery and requirements. The name next to the paperclip is the file name and defaults to userid, month, day, year and time ex. Under scanner actions, click scan a photo or document. All of the documents in onbase for the selected document type that have the keyword values indicated are displayed in the document search results window. Pdfs can be split into two or more documents within onbase. Most users will notice the pdf is too large when they try sending the pdf in email and realize it exceeds the allowable size. Imagenow ensures that all documents are secure, quickly. How do i create a single pdf document from multiple. See scanning to a pdf file using the pdf button for instructions. Changes the scan format for additional pages scanned. Though it was struggling with mountains of paper projects files could reach 300 pages or more, it benefitted from clear records management once it implemented. The purged batch is now removed from onbase completely. Insert the document page or pages into your scanner.
Scanning multiple document pages into a single pdf file. You can personalize onbase landing page so that you can quickly navigate to. If you prefer scanning multiple pages into one pdf, you can click the combine pdf button to combine them all together. The following options available to modify pages within a pdf document. This functionality is only available in the full client using onbase version 11. If you want to include only some of the pages, click the odd pages or even pages icons, or click the individual pages you want to include if you want to rotate or delete pages, click the pages or use the odd pages, even pages, or all pages icon to select the pages. If you work in an office, someone has most likely trained you in the ways of pdf. Some agencies mfps are defaulted to scan documents in with a pdf format, however they all have the ability to change this setting to a tiff format. Click the scan button to start a new pdf file scan each page in succession. Click the scan more pages menu to select the setting for when additional pages are scanned. Onbase 17 is slower substantially in every category. I am trying to configure a fujitsu scanner to scan in onbase 15 using windows 10 enterprise.
Load the scanner with the pages you want to scan and press scan. Rather than printing and scanning it, and rather than saving it to a file and importing it, you can send it right into onbase with the file print features. Using epson scan, you can create a pdf file with the following features. Click the options button to the right of the scanner name. If you want to scan more pages, you can select the optionscan more pages sheet2. Split pdf, how to split a pdf into multiple files adobe. If you have a document open and you want to put it into onbase, you can use the print button to import into onbase. In my detail scan shortcut settings i show a similar box to the one on the right and my box on the left looks prettymuch like what you show. Scanning lettersize document results in legalsize pdf. You may use this guide as a quick start to using onbase. Change the printer to the hyland software virtual printer. Appending documents append another pdf document to the current one. When all pages have been scanned, you will be prompted with the following options.
Onbase has a number of different user interfaces available which are called clients. This allows the user to find the specified documents using a predefined form and limits the criteria needed to perform the search. There is no need to change the name of the pdf or to put anything in the subject line. The scanner installs on the computer with no problem but onbase does not recognize if. Onbase centralizes your important business content in one secure location, and then delivers relevant information to you when you need it, wherever you are. Download the attached document for more information on the shortcut keys. Onbase encrypts, stores, retains and can destroy data based on needs. The scan more pages option can be used to add pages. Learn vocabulary, terms, and more with flashcards, games, and other study tools.
After the email is delivered to hcca, the requisition will be pulled into onbase, indexed and added to the workflow. Retrieve and open the document you wish to add more pages to. Onbase quick reference guide scanning and indexing. If you would like the scanner to process your documents as one large file with multiple pages select, one document. Onbase automatic notification a document has been added to your esu onbase reading group. Select the scan format from the scan format dropdown list for more information on scan formats, see. Configuring a new scan format information technology.
Click the options button in the image to pdf dialog box to determine settings for the final document, as detailed here. When the documents have finished scanning into the batch, choose done. Scanning is a simple with vuescan due to its great interface but its not the same with scanning multiple pages into a single pdf file. Uploading documents from disconnected scanning once the batch has been scanned using the disconnected scanning software, it must be uploaded into the unity client. It uploads, organizes, and stores documents and content. How to scan multiple pages into one pdf and for free. Onbase document capture software works with almost any scanning device, from the allinone printer devices suitable for scanning single pages, to production scanners capable of imaging thousands of pages per hour just as scanners come in sizes to meet various needs, onbase has a variety of scanning solutions designed to meet your requirements for. When both sides is selected, a dialog box appears after the first sides are scanned. There is variety in the functionality and some specific advantages to each one. Scanning documents requires setting up a scan format. Meaning if you try to scan multiple documents, there is no way to separatesplit them. This quick reference guide covers setting up the scan station and using a scanner to import batches of documents into onbase using the unity client installed on a windows. Hr policy comp time agreement deadline date to read the document. Onbase currently integrates with other systems to exchange data and interact.
When scanning in batches of documents into onbase, it is recommended that the documents be separated with a patch sheet and scanned into onbase in the black and white tiff format. Scanning multiple pages into a single file is a function of your scanning software and is available for. If additional documents need to be scanned in the same batch, select scan more pages, otherwise select done. Discussion in windows 10 drivers and hardware started by caroperez66, jul 9, 2018. Onbase importing and separating a pdf its carlpedia. To scan more pages, place the next original on the glass surface or in the document feeder and select scan. Onbase quick reference guide information technology. Happy, productive users are vital to every successful onbase solution. Unity client 18 division of information technology. This option applies to documents scanned into onbase.
This method produces a pdf with all pages in the proper. If the pdf opens within a web browser, be sure to choose the pdf email icon, not the browser iconmenu item. In acrobat, choose file create pdf from scanner custom scan. Scanning pdfs is a pain, but its often a necessary part of doing business. Create the customized optimize scanned document action. Appending new pages to an onbase document is easier. Adding pages to a document the scan more pages option can be used to add page s to an existing document. Onbase has built in measures such as the folder structures, templates, and status views to make the data more usable and meaningful. Join us for this end user essentials course, as we explore the basic features and functionality of the onbase 17 client.
Onbase, hylands flagship product, is a single enterprise information platform designed to manage your content, processes and cases. Locate the batch in the navigation tree within the navigation. If you need more information about a module in the system, please refer to. In the scanner options dialog box, choose show scanners native interface from the popup menu. Sign into the onbase full client scan station which is configured to scan. Mix and match, reuse pages from multiple pdf documents, or separate pdf pages to customize your file with all the form fields, comments, and links included. For more information on how to use your scanner, see your scanner s manual. If you want to include all the document pages in your pdf file as they currently look, go to step 9.
Find answers to onbase scanning softwar, fujitsu 5530, scanning multidensity pages from the expert community at experts exchange. For example, perhaps you received an email that needs to be in onbase. Yes, pdf studio has many options available to modify rearrange, append, split, merge, etc pdf pages and documents. Scan more pages scanning additional pages using the current settings. No, there is not need to print and then scan your document. Onbase guide adobe acrobat optimize scanned documents. Repeat steps 2 and 3 until all desired pages have been added to the list. Can pdf studio rearrange, join, and separate pages in pdf documents. At the scanning workstation locate and open the document that you wish to add to. Selecting this option activates the pages per document text box. In order to perform the scan job from the glass, launch the scan job from the pc.
While scanning from the device front panel, it only possible to scan multiple pages from the adf. And nothing makes users happier and more productive than the confidence of knowing how to complete their tasks quickly and easily in onbase. All pdf documents in searches a selected folder or directory. Rename the batch or leave the default name and click ok 5. We are using a click once install, now it has to check the server every time you open, word, or excel, outlook or even onbase itself for a new version, which sounds great, but this can take 3045 seconds everytime you want to open a document. Q i have documents that i export from various programs and. Scan more pages option to add additional pages to an existing document. Onbase getting documents into onbase its carlpedia.
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